Procurement Coordinator (Purchasing) – Abu Dhabi, UAE

Role summary

The Procurement Coordinator supports purchasing activities by coordinating supplier quotes, purchase orders and delivery follow-up in line with operational needs. The role keeps the purchasing process organised, from request through approval and delivery, with accurate records at every step.

Quick answer: what does a Procurement Coordinator do?

A Procurement Coordinator requests and compares supplier quotations, prepares purchase orders, tracks approvals and delivery dates, keeps purchasing records, and works with internal teams and suppliers to resolve order issues.

Key responsibilities

Quotations and supplier coordination

• Request and compare supplier quotations on price, quality, availability, delivery time and payment terms.
• Prepare comparisons and recommendations for approval.
• Keep supplier details and contact records up to date.

Purchase orders and approvals

• Prepare purchase orders from approved requisitions and quotations.
• Track approvals through the required authorisation levels.
• Track delivery dates and follow up with suppliers on open orders.

Internal coordination and issue resolution

• Coordinate with internal teams (operations, projects, stores, finance) to confirm requirements and delivery needs.
• Resolve order issues with suppliers, such as delays, shortages, wrong items or price differences.
• Support the matching of purchase orders, delivery notes and supplier invoices with the finance team.

Records and reporting

• Maintain accurate purchasing records: requests, quotations, approvals, purchase orders, delivery documents and invoices.
• Prepare simple reports on open orders, delivery status and purchasing activity.
• Keep documentation organised for audit.

Requirements

Required

• Procurement, purchasing or administrative experience
• Strong organisation, written communication and attention to detail
• Comfortable using spreadsheets and standard office systems
• Good spoken and written English
• Valid UAE visa status, or willingness to be sponsored